Many Club members have asked for my help with certain technical things, such as filtering their emails, understanding Google Groups, setting up an automatic response in their Gmail, and more. I've put together this page explaining (with screenshots) how to accomplish various items.
FILTERING YOUR GMAIL
2. Select FILTERS AND BLOCKED ADDRESSES from the top horizontal menu
3. Scroll down the new page until you see CREATE A NEW FILTER. Click on it
4. Put this text in the field labelled HAS THE WORDS
5. Add any other requirements you want. But be careful! If you aren't sure how filters work, don't add anything other than what I have given you. That command will only find newsletters sent out by Brian, it won't mess with any other mail you get
6. Click on CREATE FILTER
7. After you click on CREATE A FILTER, you will see your choices as to what to do with any emails that match your filter.
8. I chose APPLY THE LABEL, and then created a label called HHGC Now any newsletters or email blasts sent by Brian will be automatically sorted and labelled so I can easily find them again.
Note: You do not have to have one of Brian's newsletters in your mailbox to set this filter. Also, you can SEARCH using the filter you just set, and Gmail will hunt for any hidden older newsletters and show them to you. Then you can choose to apply the filter you just created to all those emails.
SETTING UP AN AUTOMATIC RESPONSE IN GMAIL
1. Click on the gear icon top right of your email folder, then choose SETTINGS from the drop down menu
2. Scroll down the new page until you see VACATION RESPONDER. The default is OFF. If you want to set up an automatic response to anyone who writes to you, set it to ON
3. Create your message. You can add links to website and they will be clickable. If you want to see how it works, just write to my webmaster email email@example.com to see my automatic response.
4. You can choose a specific time period for how long you want the automatic response to be on, or you can just let it run until you decide to stop it.
5. You can edit your response any time
The question I am asked the most about Google Groups is "Why can't I see the messages when I click on the Abridged Summary?" A variation of this is "Why does it keep telling me I am not a member of the Google Groups mailing list when I am a paid up member and I am on it?
Here is the answer: Google will not let you see the full messages or will tell you that you are not subscribed (not a member of the Google group) if you are logged in to Google on a different email! So that means if you have a personal Google account as well as a business one, you may find that you are trying to read a Google group email while logged into your business Google account - but you are subscribed to the email group with your personal account.
Here is how to check that, and fix it if it happens: Click on the icon top right of your browser window when you are in Googlegroups.com. You can see from the graphic on the left that I am logged in under my business account (surname Schulze instead of Massey). So I cannot see the Gun Club Google Group as I am subscribed to it with my firstname.lastname@example.org account. All I need to do is click on the correct account name and bingo - I'll see the Google Group for the club.